Front Page

BY-LAWS

THE ASSOCIATION OF COLLEGE EDUCATORS - DEAF AND HARD OF HEARING (ACE-DHH)

Article I Membership

There shall be three categories of membership in the Association of College Educators - Deaf and Hard of Hearing: Regular, Emeritus, and Associate.

Section 1.0 Regular Membership

1.1.0 Eligibility for Regular Membership requires that an individual:

1.2.0 The rights and privileges of Regular membership include the following:

Section 2.0 Emeritus Membership

2.1 Eligibility for Emeritus membership requires that an individual:

2.2 The rights and privileges of Emeritus membership include the following:

Section 3.0 Associate Membership

3.1 Eligibility for Associate membership requires that an individual:

3.2 The rights and privileges of Associate membership include the following:

Section 4.0 Application and Renewal

4.1 The membership year shall be from January 1 through December 31 of the following year.

4.2 Initial membership: An individual shall complete a standard formal application for membership in which information is submitted indicating that the applicant meets the eligibility criteria for Regular, Emeritus, or Associate membership.

4.3 Renewal: An individual shall complete a standard formal renewal application for membership.

Go to the top of the page

Article II Dues

Section 1.0 Establishment of Dues

The annual dues for Regular, Emeritus, and Associate membership and / or changes in dues shall be established through recommendation of the Executive Committee and a majority vote of the membership at an annual meeting.

Section 2.0 Amount of Dues

The dues for Emeritus and Associate membership shall be lower than the dues for Regular membership.

Article III Officers

Section 1.0 President

1.1 The President is the chief executive officer of the Association.

1.2 The duties of the President shall include the following:

Section 2.0 President-Elect

2.1 The President-elect is the official representative for the President and the successor to the office of President of the Association.

2.2 The duties of the President-Elect include the following:

Section 3.0 Past-President

3.1 The Past-President shall serve on the Executive Committee for one year immediately following his/her term of office as President of the Association.

3.2 The duties of the Past-President shall include providing assistance to the President and Executive Committee in the conduct of business from the previous year.

3.3 Assume the duties of the President in the absence of the President and President-Elect.

3.4 Serve as a representative of the Association on the Council on Education of the Deaf (CED) Board which meets each December and June/July.

Section 4.0 Vice President

4.1 The Vice President shall be in charge of local arrangements for the annual meeting of the Association.

4.2 The duties of the Vice President shall include the following:

Go to the top of the page

Section 5.0 Secretary

5.1 The Secretary shall serve as the official keeper of the records of the Association.

5.2 The duties of the Secretary shall include the following:

Section 6.0 Treasurer

6.1 The Treasurer is the chief financial officer of the Association.

6.2 The duties of the Treasurer shall include the following:

Article IV Elections and Terms of Office

Section 1.0 Terms of Office

1.1 The terms of office of the President, President-elect, Past-president, Vice President and the Secretary shall be one year.

1.2 The term of office of the Treasurer shall be two years.

1.3 All terms of office shall begin at the close of the annual meeting.

Section 2.0 Vacancies

In the event of a vacancy in an office or on a committee of the Association, the Executive Committee shall appoint a person to serve until the term of office is over.

Section 3.0 Election Process

3.1 Election shall be by written ballot of the regular membership, except for the Vice President who shall be appointed at the annual meeting after the location for the next annual meeting has been designated.

3.2 The Membership and Elections Committee shall prepare a ballot of persons willing to serve as officers, chairs of committees, or as committee members.

3.3 The election ballot shall be mailed to Regular members at least six weeks prior to the annual meeting.

3.4 Elections to an office or standing committee shall be determined by a majority vote.

3.5 At the annual meeting, the chair of the Membership and Elections Committee shall announce the names of individuals elected for the coming year.

Go to the top of the page

Article V Committees

Section 1.0 Executive Committee

1.1 The Executive Committee shall consist of the Association officers and chairpersons of Association standing committees. The Association President shall serve as Committee Chair.

1.2 Responsibilities of the Committee may be carried out by the Executive Committee as a whole or by subcommittees designated by the Chair. Responsibilities shall include the following:

Section 2.0 Membership and Elections Committee

2.1 The Membership and Elections Committee is a standing committee of the Association

2.2 The Membership and Elections Committee shall consist of a Chair and two other Association members, all elected by the membership of the Association.

2.3 The Committee shall be responsible for overall administration and management of matters pertaining to membership. Specific responsibilities shall include the following:

2.4 The Committee shall be responsible for overall administration and management of Elections as specified in Article IV of the By-Laws.

Section 3.0 Publications Committee

3.1 The Publications Committee is a standing committee of the Association.

3.2 The Publications Committee shall consist of an Editor/Committee Chair and two other Association members, all elected by the membership of the Association.

3.3 The committee shall be responsible for overall administration and management of matters pertaining to publications of the Association. Specific responsibilities include the following:

Go to the top of the page

Section 4.0 Program Committee

4.1 The Program Committee shall consist of the President-elect, who shall chair the Committee, the Vice President, who shall be in charge of local arrangements, and at least two members selected by the Chair.

4.2 The Committee shall be responsible for overall planning, management, and conduct of the annual meeting. Specific responsibilities shall include the following:

Section 5.0 Special Committees

5.1 Special ad hoc committees may be established by the Executive Committee.

5.2 Specification for special committees (e.g. charges and responsibilities, committee membership, duration of the committee) shall be determined by the Executive Committee.

Section 6.0 General Responsibilities of Committees

6.1 Each committee shall establish internal policies and procedures regarding meetings and communications, rules of order, and committee member responsibilities. These policies and procedures shall be made available to the Executive Committee and to Association members upon request.

6.2 Each committee shall report its business and activities at the annual meeting, via a written report to the Executive Committee and a presentation to the membership. Additional reports shall also be submitted at the request of the President and the Editor/Chair of the Publications Committee.

Go to the top of the page

Article VI The Annual Meeting

The Association shall hold an annual meeting at such time and place as determined at the business meeting of a preceding year.

Article VII Amendments

Amendments to the Constitution may be initiated by the Executive Committee or by a Regular member of the Association via a written proposal submitted to the Executive Committee, at least sixty (60) days prior to the annual meeting. Proposed amendments shall be distributed to all Regular members at least thirty (30) days prior to the annual meeting and shall be presented for discussion and action at the meeting. A two-thirds vote of Regular members present at the annual business meeting shall be required for adoption.

Article VIII Governance

Section 1.0 Voting


With the exception of elections, all Association business shall be conducted and concluded during regular business meetings at an Annual Meeting, unless the membership present decides that a mail ballot on an item should be conducted.

Section 2.0 Parliamentary Procedures


The President shall appoint a Parliamentarian prior to the Annual Meeting. The parliamentarian serves only to advise the Chair with the Chair making the ruling.

Section 3.0 Quorum


A quorum for any regular business meeting shall consist of 50% plus one (1) of the members registered for and on site of an Annual Meeting.

Section 4.0 Special Cases


The authority in matters not specifically attended to in the Association Constitution and By-Laws shall be the most recent revision of Robert's Rules of Order.

Article IX Dissolution


In the event of dissolution of the Association, the assets of the Association shall be contributed to the Council on Education of the Deaf (CED).

Go to the top of the page