The Treasurer s Report to the membership
includes three parts. First, the change of Treasurers
in July 1995 included a checking account balance of
$5,746.51 transfer from South Dakota to Idaho. (See
July 1995 Report.)
Second, the organization s membership currently
stands at 89 individuals, including university/college
professionals, students, and retired professionals.
Membership dues and registrations at the
Williamsburg conference brought the account
balance to $9,341.36 just prior to the March 1996
meeting. (See July 1, 1995-February 26, 1996 Financial
Finally, the excellent attendance at the
Williamsburg conference and prudent conference
management has resulted in a current balance of
$9,909.52 with virtually all conference expenses paid
The Board decided that the organization needs
to operate within ACE-DHH Budget Guidelines.
These Guidelines were adopted by the Board in
ACE-DHH Budget Guidelines
1. Expenditures shall not exceed approved
budgeted line-item amounts.
2. The following shall apply to the ACE-DHH
1 Local conference hosts shall conform to the
2 Funds and registration fees collected by the host
agency shall be forwarded to the Treasurer for
the ACE-DHH account.
3 Expenses associated with the conference shall be
sent to the Treasurer for payment. Appropriate
and receipts must accompany requests for
payment or reimbursement.
4 A conference host agency may request up to
$500 for costs associated with planning for the
All funds expended from this allowance must be
accounted for with invoices and receipts.
5 A conference keynote speaker shall be allowed
an honorarium approved by the Board plus travel
the conference site.
6 The keynote speaker expenses, including
room/meals, shall be provided by the organization.
shall be direct billed by the hotel to ACE-DHH.
Meals are provided by a $50 per diem allowance.
7 Local hotel arrangements may include one or
more complimentary rooms. When this happens, the
free room shall be used for the keynote
speaker. A second free or complimentary room
given to the
conference may be used by the local
arrangements chairperson. Should a third
complimentary room be
available, it shall be used by the President.
3. Travel expenses by the Board for ACE-DHH
business will be paid only when the individual
members have no
other resources for travel expenses. Travel
expenses shall be approved in advance by the
4. Organizational newsletter costs are to be
reimbursed to the Editor upon receipt or invoice.
5. Payments to organizational liaison membership
dues shall be paid by the Treasurer upon approval by
6. Use of contingency funds may be reallocated to
other line-item expenditures upon approval of both
the Treasurer and the President or the President-
7. The Treasurer shall make financial reports to the
Board two times: (a) at the end of the calendar year
and (b) at
the conclusion of the membership year. The
President may request a financial report at any time
8. The Treasurer shall attempt to maintain at least a
$3,000 balance in the ACE-DHH account; and to the
possible, organizational funds shall be kept in an
9. The President may request an audit of ACE-DHH
financial management at any time she/he deems
The Treasurer shall cooperate fully in such
Treasurer s Report, continued
10. Upon transfer of responsibility of ACE-DHH
financial affairs to a new Treasurer, all records, files
shall be promptly sent to the new officer.
11. Conference speakers, with the exception of the
keynote speaker, will be required to register for the
12. The Treasurer shall assist with conference
registration and be the custodian of membership
conference registration fees.
13. The Treasurer shall be responsible for
establishing and managing an account with the
conference hotel for all
charges associated with the conference.
The Board adopted a proposed ACE-DHH
Budget for May 1996-May 1997. This budget was
reviewed and approved by the general membership at
the Williamsburg conference. The approved Budget
shows an expected revenue for the organization of
$13,600 and expenditures of $8,900. (The ACE-DHH
Board desires to maintain a balance of at least $3,000
from one fiscal year to the next.)